1. Overview
This Privacy Policy explains how Power System Calcs, PLLC collects, uses, stores, shares, and protects information submitted through this website, email, request-a-quote forms, file-upload tools, cloud links, and related business communications.
This Privacy Policy is intended for website visitors, prospective clients, client contacts, vendors, and other business contacts. It is not intended to replace the terms of any signed client agreement, confidentiality agreement, or other written contract.
2. Information We May Collect
A. Contact and Business Information
- Name, title, company, email address, phone number, mailing address, and similar contact details.
- Company, facility, project, or billing information submitted through forms or communications.
B. Project and Quote Information
- Project descriptions, facility location, electrical system details, and other project requirements and scope details.
- Information submitted through request-a-quote forms, emails, calls, meetings, or other communications.
C. Uploaded or Submitted Files
- Drawings, specifications, one-line diagrams, panel schedules, equipment data, studies, photographs, reports, models, spreadsheets, or other technical materials.
- Cloud-storage links or file-transfer links that you choose to provide.
D. Website and Technical Information
- IP address, browser type, device information, pages visited, referring pages, date and time of visit, and similar usage or diagnostic data.
- Cookies, analytics data, and similar technologies if enabled on the website.
E. Communications
- Emails, form submissions, meeting notes, phone logs, and other records of communications with Power System Calcs.
3. Information We Do Not Intentionally Request Through the Website
Unless specifically requested for a defined business or legal reason, users should not submit unnecessary sensitive information through the website, including Social Security numbers, personal financial account information, payment-card information, personal health information, passwords, login credentials, export-controlled information, classified information, or other information not reasonably needed to evaluate or perform the requested professional services.
If highly sensitive facility, security, or infrastructure information is needed for a project, the parties should address appropriate transfer methods, access restrictions, and handling requirements before submission.
4. How We Use Information
Power System Calcs may use collected information to:
- Respond to inquiries and communicate with prospective or existing clients.
- Evaluate project requests and prepare proposals, estimates, scopes of work, or change orders.
- Perform professional services under a written agreement.
- Review project files, perform engineering analysis, prepare deliverables, and conduct quality-control activities.
- Maintain business, accounting, insurance, legal, compliance, and project records.
- Operate, maintain, secure, troubleshoot, and improve the website and business systems.
- Manage conflicts checks, internal administration, vendor relationships, and client communications.
- Comply with applicable laws, regulations, professional obligations, subpoenas, court orders, or governmental requests.
5. Internal Tools and Software-Assisted Workflows
Power System Calcs may use internal tools, templates, spreadsheets, software-assisted workflows, automation, and similar resources to support intake, project scoping, engineering analysis, quality control, document preparation, and business administration.
These resources are used to support the services and business operations of Power System Calcs. Unless a written agreement states otherwise, internal tools and workflows are not client deliverables.
6. How We Share Information
Power System Calcs does not sell personal information. We may share information in limited circumstances, including:
- With service providers that support website hosting, email, form processing, file transfer, cloud storage, analytics, automation, backup, accounting, legal, insurance, or other business operations.
- With subcontractors, consultants, or professional advisors if needed for a project and permitted by the applicable agreement.
- With clients, project team members, or other parties as reasonably necessary to evaluate, perform, administer, or document the requested services.
- When required or permitted by law, regulation, subpoena, court order, professional obligation, insurance requirement, or governmental request.
- In connection with a business transition, such as a merger, sale, restructuring, or transfer of business assets, subject to appropriate confidentiality protections where applicable.
7. Third-Party Service Providers
Information may be stored, transmitted, or processed using third-party platforms that support business operations. These may include providers for website hosting, request forms, email, cloud storage, file transfer, analytics, automation, document generation, scheduling, accounting, backup, cybersecurity, or collaboration.
Current or future providers may include services such as Netlify, Formspree, Microsoft 365, GitHub, and other tools selected by Power System Calcs. This list should be updated before publication to match the services actually used.
8. Cookies and Analytics
The website may use cookies, analytics tools, server logs, or similar technologies to understand website traffic, diagnose technical issues, improve website performance, and evaluate marketing effectiveness. You may be able to adjust cookie settings through your browser or device settings.
If the website uses a specific analytics service, such as Netlify Analytics, Google Analytics, or another provider, the published version of this Privacy Policy should identify that provider and link to its applicable privacy information where appropriate.
9. Retention
Power System Calcs may retain information for as long as reasonably necessary for business, project, legal, accounting, insurance, professional practice, recordkeeping, quality assurance, security, or dispute-resolution purposes. Retention periods may vary depending on the type of information, the nature of the project, legal requirements, contractual obligations, and business needs.
Prospective-client information and files may be retained, archived, or deleted if no engagement is formed. Project records may be retained after completion as part of normal professional practice and business recordkeeping.
10. Security
Power System Calcs uses reasonable administrative, technical, and organizational safeguards appropriate for a small professional engineering consulting firm. These may include access controls, use of reputable service providers, password protection, account permissions, backups, review of access rights, and other reasonable measures.
No method of transmission or storage is completely secure. Users should avoid submitting unnecessary sensitive information and should contact Power System Calcs before submitting materials requiring special security handling.
11. Your Choices and Requests
You may contact Power System Calcs to request correction, update, or deletion of information you have submitted. We will respond to reasonable requests consistent with applicable law, professional obligations, contractual requirements, recordkeeping needs, and legitimate business purposes.
12. Children's Privacy
This website is intended for business and professional use and is not directed to children. Power System Calcs does not knowingly collect personal information from children through this website.
13. Data Breach and Incident Response
If Power System Calcs determines that a security incident requires notice under applicable law or contractual obligation, Power System Calcs will evaluate and respond in accordance with applicable requirements.
14. Changes to This Privacy Policy
Power System Calcs may update this Privacy Policy from time to time. Updated versions will be posted on the website with a revised "Last Updated" date.
15. Contact
Questions about this Privacy Policy may be directed to:
- Power System Calcs, PLLC
- info@powersystemcalcs.com